Select File > Options > Calendar > Calendar optionsĬheck the End appointments and meetings early checkbox. You can choose a different duration for meetings under one hour and meetings over one hour. Note: When a meeting is created on an iCloud calendar, Google calendar, or Exchange calendar, the meeting invitation is delivered by the server and NOT by your email client. Clicking this button sends a meeting invitation to the attendee. When you create an event and add attendees to it, a Send Invitation button appears. This can help you build in travel time between meetings. Bus圜al enables you to schedule meetings with others by adding attendees to an event and sending a meeting invitation. If you're using Outlook for Microsoft 365, you can now have Outlook end your meetings a few minutes early. For more information, see Forward a meeting. Add one or more recipients to the meeting request.Ĭlick Send. The meeting owner will receive notification that you've forwarded the meeting request to another person. In the Respond group on the ribbon, select Respond, then Forward. Send updates only to added or deleted attendees. You can add another attendee to an existing meeting.ĭouble-click to open the meeting, then use the To line or the Scheduling Assistant to add one or more people to the meeting.Ĭlick Send and then select one of the following: Note: When you add a recurrence pattern to a meeting request, the Meeting tab changes to Meeting Series. Select one of the suggestions to choose that location, or continue typing to enter another location. In Outlook 2016 and Outlook for Microsoft 365, you can start typing a location's name, for example, Fourth Coffee Shop or Conference Room 23, and Outlook will look for location matches. Choose a name from the list to add an attendee.Īdd a meeting subject, start time and end time, and location. When you start typing a attendee's name, Outlook will provide suggestions for you based on the people you've met with or emailed recently. In the Scheduling Assistant, either click the box under your name and type an attendee's name or email address or click the Add Attendees button to bring up your address book.Ĭlick the icon next to the attendee's name in the Scheduling Assistant to mark a specific attendee as a Required Attendee, Optional Attendee, or a Resource. If you're using an Microsoft 365 or an Exchange account, use the Scheduling Assistant to see attendee schedules. Schedule a meetingĬreate a meeting request in one of the following ways:įrom the Inbox, select New Items > Meeting or use the keyboard shortcut Ctrl + Shift + Q.įrom the calendar, select New Meeting or use the keyboard shortcut Ctrl + Shift + Q.įrom an email message in the Inbox, select the Reply with Meeting button.Īdd your attendees to the To line of the meeting request and skip to step 4. When you create a meeting request, you can add attachments, set a location, and use the Scheduling Assistant to choose the best time for your meeting. Outlook tracks who accepts the request and reserves time on your calendar for the meeting. You can send a meeting request to one or more people.

Invite someone to meeting busycontacts